RSL Queensland Ex-serving and Partner Education & Training Scholarship Terms & Conditions

The RSL Queensland Ex-serving and Partner Education & Training Scholarship Terms & Conditions will aid you in preparing your application.  Please read this document in full prior to submitting your application to ensure you meet the eligibility criteria for the program and have available all relevant documentation. 

Unless otherwise specified, these Terms & Conditions apply to both the Ex-serving Scholarship and Partner Scholarship.

Purpose:	The Terms & Conditions provide information for Applicants wishing to apply for an Ex-serving Scholarship or Partner Scholarship and Recipients who are participating in the Scholarship Program.
Application Period:	Applications open on 18 August (Vietnam Veteran’s Day) each year, for Scholarships commencing from January the following year. Scholarship application period remains open until all available scholarship funding for the relevant year is awarded, or until 30 April each year.
Assessment of Applications:	All applications submitted to RSL Queensland will be assessed to confirm eligibility.
Outcome of Applications:	RSL Queensland will email Applicants with advice of the outcome of their applications.  Applicants should anticipate that it will take a minimum of 28 days from receipt of a complete and correct application (inclusive of completed application form and any required attachments).
Your Responsibility:	Applicants are responsible for: Ensuring that they have read this document, that their application meets the eligibility criteria and that the information provided in their application is true and correct. Be aware that RSL Queensland will disregard any applications which contain false or misleading information. In the event an Applicant receives a scholarship using false or misleading information on their application, RSL Queensland may withdraw the scholarship Offer to the Applicant and the Applicant will be required to return any scholarship funding provided by RSL Queensland. Reviewing advice provided by the Australian Tax Office (ATO) regarding scholarship funds and tax obligations, Scholarship payments and tax | Australian Taxation Office (ato.gov.au) Applicants applying for an Ex-serving Scholarship are responsible for: confirming with Department of Veterans' Affairs (DVA) if their DVA entitlements will be affected by receiving an education of training benefit; and confirming with COMSUPER if their pension entitlements will be affected by receiving an education or training benefit. RSL Queensland accepts no responsibility if a Recipient's DVA or COMSUPER entitlements are affected. Scholarship Recipients are responsible for: reviewing and agreeing to the terms of the Scholarship and agreement with RSL Queensland. undergoing their study as documented in the Scholarship letter of offer, and notifying us of any change in details. notifying RSL Queensland if their personal circumstances change, e.g. phone number, email address, residential address, employment status and for Partner Scholars, relationship status achieving satisfactory marks or higher and providing evidence of this to RSL Queensland at the end of each teaching period / commencement of the next Funding Period. providing documents required, within the time period specified in order to apply scholarship funding allocation to eligible expenses; or to request a change to their scholarship, including deferring your scholarship. providing evidence of course completion understanding their fee due dates and education provider payment processes, when considering how scholarship funding may be accessed and applied. RSL Queensland accepts no responsibility if a Recipient does not utilise correctly their entire Scholarship funding amount due to providing insufficient time for RSL Queensland to pay the tertiary provider ahead of census date and/or any other relevant fee due date specific to the Recipient's course. managing any requirements to notify Centrelink, DVA, the Australian Tax Office (ATO), and any other relevant authority that they have been awarded a scholarship and will receive funds to assist them with their study.
Application Assistance:	If you require assistance in completing the Scholarship Application process contact RSL Queensland on scholarships@rslqld.org.
We value all voices:	Subject to Part 2 Eligibility, we encourage people from all backgrounds to apply.

PART 1: Introduction

PART 2: Eligibility

PART 3: Scholarships Available

PART 4: Limitations on Scholarships

PART 5: How to Apply

PART 6: Conditions of Approval

PART 7: Payment or Reimbursement

PART 8: Administration

PART 9: Definitions

PART 10: Checklist for Online Application

PART 11: Checklist for Payment Request by Recipient

 

PART 1: Introduction

 

1.1 INTENT AND AIM OF EX-SERVING SCHOLARSHIP

Careers in the Australian Defence Force (ADF) provide personnel a diverse range of expertise and knowledge. The Ex-serving Scholarship program has been created to develop and extend these skills, to assist with securing civilian employment.

The Ex-serving Scholarship:

1. provides funding to support education and training, to contribute to the employability of ex-serving Defence Members who have experienced difficulty securing employment post their military career;
2. is a pathway to assist personnel extend upon their military skills to achieve civilian employment post transition; and
3. aims to:

1. provide funding to approved Applicants to contribute to their employability; and
2. support ex-serving Defence Members to remain independent and able to support their families (if applicable) post their military career.

However, the Ex-serving Scholarship does not guarantee employment.

 

1.2  INTENT AND AIM OF PARTNER SCHOLARSHIP

A career in the ADF presents unique opportunities for Defence families, however the dynamic nature may cause disruption to ongoing employment for partners of ADF members.

The Partner Scholarship:

1. provides funding to support education and training to contribute to the employability of Partners who have experienced difficulty maintaining employment due to their partner’s military service.
2. provides funding to approved Applicants to contribute to their employability; and
3. support Defence families during and post the course of a military career.

However, the Partner Scholarship does not guarantee employment.

 

1.3: GENERAL

1. The scholarship amount provided under the Scholarship program is a contribution towards an Applicant’s study costs; it is not the responsibility of RSL Queensland to fund the full cost where the cost exceeds the Scholarship funding cap.
2. The Scholarships are intended to support study being undertaken or commenced in the relevant calendar year in line with the scholarship round.
3. Applicants are required to read these Terms & Conditions (Guidelines) prior to submitting their application.
   • Eligibility criteria for Applicants are detailed in Part 2.
   • Scholarships available are detailed in Part 3.
   • Limitations on scholarships are detailed in Part 4.
   • How to apply is detailed in Part 5.
   • Conditions of approval are detailed in Part 6.
   • Payment or reimbursement is detailed in Part 7.
   • Administration is detailed in Part 8.
   • Definitions are detailed in Part 9.
   • Checklist for online applications is detailed in Part 10.
   • Checklist for payment request by Recipient is detailed in Part 11.

PART 2: Eligibility

2.1 APPLICANT

1. For an Ex-serving Scholarship, the Applicant must demonstrate that:
   1. they are an Ex-serving Member with either operational service or three or more years continuous full-time or other service. The Applicant must provide a copy of an official document showing the former member's operational service and the period or periods of continuous full-time service (e.g. Service Record, ADO long, Discharge Certificate or Certificate of Service including the enlistment date and if relevant, discharge date);
   2. RSL Queensland may, at its discretion, consider Applicants who have medically discharged with fewer than 3 years of service, nor operational service.
   3. they have either medically or voluntarily separated from the Australian Defence Force at the time of application.
2. For a Partner Scholarship, the Applicant must demonstrate that they are the Partner of a current or former Defence Member with a relationship duration of minimum three years; and the Defence Member has either operational service or three or more years continuous full-time or other service. The Applicant must include a copy of:
   1. an official document showing the Defence Member's operational service and the period or periods of continuous full-time service (e.g. Service Record, ADO long, Discharge Certificate or Certificate of Service including the enlistment date and if relevant, discharge date);
   2. either a Marriage Certificate, or two of the following:
      
      • Household bill with both Partner and Defence Member name listed
      • Medicare statement for both Partner and Defence Member with same residential address listed
      • Bank statement demonstrating joint bank account
      • Drivers Licence copy of both Partner and Defence Member with same residential address listed
      • A statutory declaration by the Defence Member and witnessed by a Justice of the Peace (JP) confirming the relationship with the Partner for a minimum three year period
   3. Partners are eligible to apply for the Partner Scholarship if the Defence Member is deceased, as long as Partner can demonstrate a minimum three year continuous relationship with the Defence Member and they were a Partner to the Defence Member at time of death.
3. Applicant must reside in Queensland at the time of their application. However, for Partner Scholarships, the Applicant may reside in Northern Territory if their Partner is a Defence Member currently serving in Northern Territory.
4. Applicant must not be in receipt of any other Defence education or training assistance, outside of the Defence Force Transition Program (DFTP) or be receiving any other education / training benefit or scholarship.
   
   1. Any funding for education obtained through DFTP must be declared at time of application and documentation must be provided to demonstrate how DFTP funding was/will be applied.
   2. Applicant is responsible for determining whether they may access government subsidies or grants for study costs, e.g. Certificate III Guarantee or Job Trainer. Approved Applicants' Scholarship Funding allocation may be adjusted in response to demonstration of applicable course subsidies.
   3. Approved Applicants are required to notify RSL Queensland if they are awarded additional education/ training benefit or scholarship at any point during the term of their RSL Queensland scholarship, including DVA educational benefits for example DVA Work Rehabilitation program. See 4.5 for details on how this may impact Recipients’ Scholarship Funding Outline.
5. Applicants who have Regular Employment (as defined in Part 9 – Definitions) are not eligible for Scholarship funding. Extenuating circumstances will be considered in RSL Queensland’s absolute discretion. Applicants must be able to demonstrate employment status.

 

2.2 COURSE

1. Approval will be granted for one course of study at a time and application forms with multiple courses listed will not be considered.
2. The relevant course must be:
   1. Accredited (as per Part 9 Definitions):
   2. provided through an organisation registered by the Tertiary Education Quality and Standards Agency (TEQSA) or a Registered Training Organisation (RTO):
   3. one or more academic years duration
   4. likely to add employment related skills; and
   5. GST free.
3. Education and training can be provided:
   1. via face-to-face attendance; or
   2. online; or
   3. by correspondence
   and must be undertaken in Australia (or, in the case of online and correspondence learning, the education provider must be based in Australia).
4. Applicant must demonstrate to RSL Queensland’s satisfaction the employment options which may arise out of the proposed course of study.
   
   Under certain circumstances and at RSL Queensland’s discretion, short courses will be considered but scholarship amount will be altered accordingly, and postgraduate courses (in the absolute discretion of RSL Queensland) will be considered if the Applicant can demonstrate the need for completion to increase employability. Recognition of Prior Learning (RPL), Master of Business Administration (MBA), Master of Philosophy (MPHIL) and Doctor of Philosophy (PhD) will not be eligible for scholarship funding.

 

2.3 HARDSHIP/VULNERABILITY

1. Applicant must demonstrate hardship or vulnerability either relating to ADF service or since transitioning from ADF.
2. Examples of hardship or vulnerability for the Ex-serving Scholarship would be:
   1. Ex-serving Member voluntarily transitioned from ADF into employment but due to circumstances outside of their control, are now unemployed and cannot secure further employment;
   2. Ex-serving Member has been medically separated from the ADF and must acquire a new skill to gain employment that would not be constrained by the injury sustained during service;
3. Examples of hardship or vulnerability for the Partnership Scholarship would be:
   1. A Partner has been a stay at home parent, is now returning to work to be the sole income earner for the family as the Defence Member has medically separated and is unable to work;
   2. A Partner resigned from employment to become the recognised carer for an Ex-serving Member and following an improvement in health, Partner can now return to work;
   3. A Partner had a professional career but Defence Member has been posted to a new location where jobs in the Partner's trained profession were very limited and Partner requires further education or training to increase employability in the new location.
4. If applicable, to demonstrate financial hardship the Applicant must provide copies of bank statements and other relevant documentation, including partner’s financial information as requested by RSL Queensland.
5. Ongoing eligibility criteria applies for the duration of the scholarship term. Recipients are required to demonstrate satisfactory academic progress (at least 50% in each subject) in each Funding Period identified in their Scholarship Funding Outline, in order to access the funding allocation in the following Funding Period.
6. Approval will be granted for one course of study and application forms with multiple courses listed will not be considered. Proof of completion and transcripts of results of proposed course / subject / unit will be required at the commencement of each Scholarship Funding Period identified in the Scholarship Funding Outline, prior to payments of approved scholarship funds.

    

PART 3 SCHOLARSHIPS AVAILABLE

3.1 The scholarship amount provided to Recipients is up to $4,000 annually for up to three (3) calendar years. The maximum total scholarship amount is $12,000 and maximum duration is three (3) calendar years. Further detail about approved funding expenses is detailed in Part 7.

3.2 Recipients whose scholarships commence mid-year will be eligible for the maximum total scholarship amount of $10,000.

3.3 For any courses undertaken for fewer than three (3) years, or at less than Full-Time Study Load, the scholarship amount will be reduced accordingly, as deemed appropriate by RSL Queensland (in its absolute discretion).

3.4 Scholarship positions are limited, and it is entirely at RSL Queensland’s sole discretion as to which Applicants are successful.

 

PART 4 LIMITATIONS ON SCHOLARSHIPS

4.1 Applicants must clearly demonstrate the relevance of the proposed education/training to support their employability. Scholarship funding is not available to fund a career change (without evidence that this is required to obtain employment), ongoing professional development within an Applicant’s current and/or established employment stream or self-interest/hobby courses.

4.2 A career change will be deemed to be any variation to an Applicant’s current and/or established Employment Stream or educational qualifications. While it is acknowledged that a career change can occur for a number of reasons, the intent of the Scholarship is to provide funding to approved Applicants to contribute to their employability, not to assist with increasing personal fulfilment, therefore without demonstration the career change is necessary to gain employment, it will not be eligible for the Scholarship.

4.3 Professional development will be deemed to be education/training undertaken to complement existing qualifications and therefore will not be eligible for the Scholarship unless it is demonstrated that further education/training in the same field as the Applicant’s current qualifications is necessary to obtain employment i.e. retraining to fulfil a certification requirement.

4.4 Self-interest or hobby courses will not be eligible for a Scholarship as these courses are not likely to improve an Applicant’s employability.

4.5 RSL Queensland may review and adjust the Scholarship Funding Outline and/ or funding allocation if Applicant/ Recipient receives education/ training benefit or funding in addition to RSL Queensland Scholarship funding.

4.6 Applicants who have previously been a scholarship Recipient will not be eligible to apply for an additional Scholarship in a future scholarship round, unless the Applicant can demonstrate extenuating circumstances exist and additional education/training will result in employment for the Applicant. Applicants will need to complete a new RSL Queensland Education and Training Scholarship application, disclosing they have been a previous Recipient of Scholarship funding and attaching evidence that the Scholarship previously funded education and/or training has been completed and evidence that demonstrates the extenuating circumstances.

4.7 Applicants and scholarship Recipients are required to declare to RSL Queensland any circumstances which may give rise to actual or perceived conflicts of interest. This includes but is not limited to an Applicant being related to an RSL Queensland board member or employee, by birth or by marriage (including de facto relationships); an Applicant being employed by RSL Queensland; an Applicant being employed by or volunteering for a partner program of RSL Queensland. RSL Queensland reserves the right to determine eligibility based on the perceived level of conflict of interest.

4.8 Applicants are required to disclose if any members of their immediate family have been a Recipient of a current or previous RSL Queensland Scholarship (including Ex-serving, Partner or Veteran Dependant Scholarship).

 

PART 5 How to Apply

5.1 Applicants need to read the eligibility criteria and then complete and submit the Scholarship application form online, visit www.rslqld.org/find-help/scholarships. Incomplete applications will not be processed.

5.2 Applicants will be required to provide documents to support their application.  Applications will be assessed by RSL Queensland once all relevant documents have been received. Applicants must provide documents within 14 days of request.  Failure to provide all documentation as requested may result in the application being unable to be processed and assessed appropriately and Applicants may have their application declined.

5.3 Applicants must prepare and provide to RSL Queensland documentation to demonstrate hardship or vulnerability, if requested by RSL Queensland.

5.4 Partner Scholarships cannot progress until the Defence Member has completed the relevant authorisation.

5.5 Applicants must disclose any qualifications already held for anything higher than secondary education i.e. diploma or undergraduate degree.

5.6 Applicants who are currently studying in the course that they are applying for a scholarship in should:

1. provide details indicating the course, the institution and year of study. Applicants will be required to provide a copy of the official handbook or similar document giving the name, institution and length of the course; and
2. provide a copy of their results and reports for the last academic year. If the Applicant did not do as well as expected, an explanation must be provided.

5.7 Applicants starting a new course who have received an offer of enrolment from their Education Provider should provide proof of offer and enrolment. In the event course enrolment cannot occur unless an Applicant becomes an approved Recipient of Scholarship funding, enrolment verification must be provided prior to the payment of any scholarship funding.

5.8 Scholarship application periods remain open until all available scholarships for the relevant year are awarded, or until 30 April each year. In extenuating circumstances, RSL Queensland may, in its absolute discretion, consider applications received after this date.

5.9 Approved Applicants will receive an official Offer letter and must accept the Offer by signing and returning the acceptance form within 14 days. By accepting the Offer, Approved Applicants are entering into an agreement with RSL Queensland, and that agreement is governed by these Terms and Conditions.

 

PART 6 Conditions of Approval

6.1 Recipients are required to advise RSL Queensland in writing of any changes in circumstances (such as a change to the chosen course of study, course provider, length of course, employment status or residential address) as soon as reasonably practical. If the Recipient does not advise RSL Queensland of the change in circumstances, ongoing scholarship eligibility may be impacted and Scholarship funds may be required to be returned. Please refer to clause 7.9 of these guidelines for the process for reimbursing RSL Queensland. RSL Queensland reserves the right to review the Scholarship eligibility should conditions be revised, and it is at RSL Queensland’s sole discretion whether a Recipient will remain eligible for the Scholarship if changes are made to the scholarship approved course and/or Scholarship Funding Outline.

6.2 If any circumstances change and the Recipient is unable to continue or complete their course or study for any reason, it is the Recipient’s responsibility to negotiate with the service provider to have the education and/or training deferred to a later date.

6.3 RSL Queensland may permit a Scholarship to be deferred for the maximum term of 12 months. Deferment can only occur once during the term of the awarded Scholarship. Recipient must provide evidence from course provider demonstrating study has been deferred. It is at RSL Queensland’s sole discretion whether they authorise a Scholarship to be deferred.

6.4 Recipients must provide a transcript or other evidence of results at the completion of each academic teaching period/commencement of the next Funding Period or immediately upon the request of RSL Queensland. Scholarship funds may be withheld if the Recipient does not achieve at least 50% in each subject and RSL Queensland may in its absolute discretion, determine that no further Scholarship funding will be awarded to that Recipient.

6.5 Recipients who complete their required study and achieve the course qualification must provide evidence to RSL Queensland in the form of a certificate of attainment/completion/ graduation or academic transcript acknowledging the qualification is complete.

6.6 Recipients who complete their Scholarship prior to their course completion may be contacted by RSL Queensland to confirm, for reporting purposes, their course completion and attainment of qualification.

6.7 Recipients are expected to uphold the values of RSL Queensland and RSL Queensland reserves the right to cease the Recipient’s scholarship in circumstances where these values are not upheld, in the sole belief of RSL Queensland. The RSL Queensland values are able to be viewed on our website (www.rslqld.org).

6.8 Recipients must maintain communication with RSL Queensland during each Funding Period identified in the Scholarship Funding Outline, as per their official letter of Offer (see 5.9 in these Terms and Conditions). Failure to maintain contact in line with the above, may result in the scholarship being cancelled at the sole discretion of RSL Queensland.

6.9 Recipients may be contacted by RSL Queensland, both during and post-completion of their Scholarship, to invite Recipients to connect with fellow Scholars and Alumni from the Scholarship Program.

 

PART 7 Payment or Reimbursement

7.1 At the time of the scholarship being awarded the Recipient will receive from RSL Queensland an Offer letter including a Scholarship Funding Outline. This will confirm the maximum amount of scholarship funding the Recipient is eligible for in each Funding Period. As a general guide only, Recipients may expect to be eligible to access up to half of the annual scholarship amount awarded in each period, i.e. a scholarship awarded for up to $4,000 annually will enable a maximum of $2,000 to be accessed in the first 6 month Funding Period, and upon demonstration of achieving satisfactory marks (at least 50% in each subject) Recipients will be eligible to access up to $2,000 in the second 6 month Funding Period.

7.2 The scholarship amount can be used for educational expenses directly associated with the approved TEQSA or RTO course, including course fees, required textbooks and required resources associated with course, administration fees, and equipment required to complete course. Travel costs will only be considered if an Applicant demonstrates long distance travel is required to attend course components in order to complete the course and this part of the course cannot be completed at a closer location. It is RSL Queensland’s sole discretion whether the proposed long distance travel is accepted as appropriate use of the scholarship amount. The scholarship amount cannot be used to cover accommodation, meals, postage, regular travel to and from any venue or location from which the education or training is conducted, or electronic devices.

7.3 Request for reimbursements for course related uniform items (including shoes) must be pre-approved. Recipients will be entitled to up to $200 reimbursement per Funding Period for uniform items which will be taken from the maximum amount of scholarship funding set out in the Scholarship Funding Outline. Recipients will not be entitled to additional funding for reimbursements for course related uniform items. Reimbursement of shoes will only be permitted once per annum. Recipients will be required to provide evidence of the uniform requirements from their Tertiary provider and only items specific to the course (e.g branded clothing, industry-specific uniforms) will be considered.

7.4 The Recipient pays the course related fees after pre-approval has been granted, and seeks reimbursement from RSL Queensland, within a reasonable time frame, no longer than three months from date of payment to the institution, unless otherwise approved by RSL Queensland. The Recipient must provide a copy of the original invoice and an official receipt as evidence that payment has occurred. The expense will be reimbursed to the Recipient’s nominated bank account, the details of which have been verified as part of the Scholarship commencement processes. See Part 11 of the Terms and Conditions for a payment checklist.

7.5 RSL Queensland will not accept screen shots or print outs of online banking transactions as evidence of payment.

7.6 In extenuating circumstances, RSL Queensland may pay course fees direct to an institution on a Recipient’s behalf upon receipt of an authorised/official invoice. In these circumstances, the Recipient is responsible for contacting the education provider to confirm the preferred process for a third-party payment. The recipient is responsible for providing invoices for course fees to RSL Queensland with sufficient time for payments to occur and important information regarding the payment is clearly communicated by the Recipient. Recipients should allow a minimum of two weeks from the date of request for payments to be made. It is not the responsibility of RSL Queensland to ensure payments are made to institutions prior to important dates on the Recipient’s academic calendar, like Census dates.

7.7 Invoices or statements issued by the Australian Tax Office (ATO) for HECS-HELP/ FEE-HELP loans will not be considered. For the avoidance of doubt, payments by RSL Queensland directly to the provider will only be approved up to the fee due date. No direct payments to the course provider will be approved once the course fees have been accrued to HECS-HELP/ FEE-HELP. Learn more about HECS-HELP/ FEE-HELP here, www.studyassist.gov.au/help-loans/hecs-help

7.8 Scholarship funding can only be used for reimbursement of expenses incurred for educational expenses relating to the scholarship term, from the date the RSL Queensland Scholarship has been formally accepted by the Recipient.

7.9 Request for reimbursements and payments will only be approved for study within the current Funding Period. There is no discretion to approve funding applications for assistance retrospectively. For the avoidance of doubt, in the event a Scholarship is awarded mid-semester, scholarship funding cannot be utilised for expenses incurred at the commencement of the semester (prior to the award of the Scholarship) and will only be approved for expenses incurred from the date the scholarship is formally accepted by the Recipient.

7.10 Scholarship funding cannot be used to offset expenses incurred after the scholarship end date or the course end date.

7.11 In the event a Recipient will be required to repay Scholarship funds to RSL Queensland pursuant to these guidelines, RSL Queensland will provide written confirmation of the debt, bank details and outline the payment options available.

 

PART 8 Administration

8.1 DISCLAIMER

RSL Queensland will not accept any responsibility for any loss or damage caused by an Applicant, Recipient or any other person arising from the failure by an Applicant or Recipient to comply with these Terms and Conditions, or arising from any ambiguity, discrepancy or error contained in an application.

8.2 FALSE OR MISLEADING INFORMATION

Applications may be disregarded if, in the belief of RSL Queensland, false or misleading information has formed a component of an application. In the event an Applicant is successful in receiving a scholarship, who has provided false or misleading information the Applicant must immediately return all scholarship funding provided by RSL Queensland.

8.3 APPROVING AUTHORITY

Applications will be reviewed and assessed by RSL Queensland staff, with Applicants notified of outcome of application at the end of the assessment period (a minimum of 28 days from application submission). The decision on whether an application is successful or not is in the absolute discretion of RSL Queensland and the Applicant acknowledges that it has no right to challenge any decision by RSL Queensland as to whether an application is successful or unsuccessful in obtaining Scholarship funding.

8.4 DISCRETIONARY PROVISIONS

If an Applicant is not eligible for assistance, they may apply in writing to RSL Queensland requesting discretionary approval for special/exceptional circumstances.  This request must be sent to scholarships@rslqld.org. When assessing this request, RSL Queensland will consider the following factors:

1. that the application aligns with the intent and aims of the Scholarship (refer to Part 1 clauses 1.1 and 1.2); and
2. any other factors relevant to the application and may require review of additional information to support the request.

8.5 PRIVACY

1. In general, RSL Queensland will use any information provided in connection with the Scholarship Application in accordance with the APP5 Notice published on our website.
2. All information provided in connection with an application (including in or associated with the Scholarship Application) will be managed in accordance with RSL Queensland’s Privacy Policy. The RSL Queensland Privacy Policy contains information about the way RSL Queensland collects and uses personal information and the purposes for which it is held. The RSL Queensland Privacy Policy can be found on RSL Queensland’s website.
3. If an Applicant is unsuccessful, all information provided in connection with the application will be destroyed within a reasonable period of time after the scholarship round closing date (see clause 5.9).

8.6 SUBJECT TO CHANGE

These terms and conditions are subject to change, at RSL Queensland’s discretion. RSL Queensland will notify Recipients of any changes to the terms and conditions.

 

 

PART 9 DEFINITIONS

Accredited:	Courses accredited by Australian Skills Quality Authority (ASQA) for Certificate level study up to and including Graduate Diploma or Tertiary Education Quality and Standards Agency (TEQSA) for Advanced Diploma level study to doctoral degrees.
Alumni:	Person who has completed their RSL Queensland Scholarship.
Applicant:	Person who has submitted a Scholarship Application for consideration.
Approved Applicant:	Means an Applicant who has been successful in their application for a Scholarship and has received and accepted an Offer.
Defence Member:	For the purpose of these guidelines, a Defence Member is a person who either is or has been a member of the Australian Defence Forces or Reservists (as defined in the Defence Force Discipline Act 1982, Sec 3) who has rendered 3 or more years full time continuous service or operational service (as defined in the Veterans’ Entitlements Act 1986).
Employment Stream:	Occupation / Job.
Ex-serving Member:	For the purpose of these guidelines, an Ex-serving member is an ex-member of the Australian Defence Forces or Reservist serving at SERCAT level 4 and below (as defined in the Defence Force Discipline Act 1982, Sec 3) who has rendered 3 or more years full time continuous service or operational service (as defined in the Veterans’ Entitlements Act 1986).
Ex-serving Scholarship:	The scholarship granted to an Ex-serving Member in accordance with these Guidelines for training and education purposes.
Full-time Study Load	The full-time study load determined by Centrelink for means-tested government payments. Currently equivalent to 75% EFTSL or 75% credit points per year or 75% of expected hours of study per year.
Funding Period:	The six-month period in which scholarship funding is allocated.
Offer:	Formal offer of scholarship including allocated funding amount, term of scholarship and Scholarship Funding Outline.
Partner:	A Partner is a person who is the spouse or interdependent partner of a Defence Member as defined above for more than three years continuous duration at time of application.
Partner Scholarship:	The scholarship granted to a Partner in accordance with these Guidelines for training and education purposes.
Recipient:	Approved Applicant.
Regular Employment:	Work that is undertaken on a recurring basis.
Scholarship:	An Ex-serving Scholarship and/or Partner Scholarship (as applicable).
Scholarship Application:	A completed online application form for either an Ex-serving Scholarship or Partner Scholarship (as applicable) and the relevant supporting documents.
Scholarship Funding Outline:	The summary of the total Funding Periods awarded for each successful Recipient, provided at time of Offer.

PART 10 Checklist for Online Application

Below is a list of some of the information that is required to complete the Online Application. Upon receipt of the Application, RSL Queensland will contact eligible applicants to request any supporting documentation that may be required.

We recommend that you contact RSL Queensland to discuss your circumstances or if you require assistance to complete the application form.

Ex-serving Scholarship Application

	Information Required* - Ex-serving Scholarship	Notes
1.	Service Number/PM Keys
2.	Service Start Date
3.	Service End Date
4.	Branch of Service
5.	Last unit or regiment
6.	Method of Discharge
7.	Accepted DVA Conditions (if applicable)
8.	Details of hardship or vulnerability relating to service, or since transitioning from Defence (maximum of 2,000 characters)
9.	Details of current employment (if applicable)
10.	Highest academic achievement Name of qualification Name of education provider Completion date
11.	Proposed Course of Study University or Vocational Study Level Name of Course Course Start Date Course End Date Course Cost
12.	Details of how the proposed course will support current or future employment opportunities (maximum of 2,000 characters)
13.	Details of any other funding you have applied for or received
*Upon receipt of your application, RSL Queensland will contact eligible applicants to request any supporting documentation that may be required.

 

Partner Scholarship Application

	Information Required - Partner Scholarship	Notes
1.	Partner's name and date of birth
2.	Partner's Service Number/PM Keys
3.	Partner's Service Start Date
4.	Partner's Service End Date (if applicable)
5.	Partner's Branch of Service
6.	Partner's most recent unit or regiment
7.	Details of Operational Service that your partner has participated in
8.	Partner's accepted DVA Conditions (if applicable)
9.	Details of hardship or vulnerability relating to service (maximum of 2,000 characters)
10.	Details of your current employment (if applicable)
11.	Details of your highest academic achievement: Name of qualification Name of education provider Completion date
12.	Proposed course of study University or Vocational Study Level Name of Course Course State Date Course End Date Course Cost
13.	Details of how the proposed course will support current or future employment opportunities (maximum of 2,000 characters)
14.	Details of any other funding you have applied for or have received
*Upon receipt of your Application, RSL Queensland will contact eligible applicants to request any supporting documentation that may be required.

PART 11 Checklist for Payment Request by Recipient

Below is a list of the information and documents required for RSL Queensland to process a request for payment of allocated scholarship funds.  Additional information or documents may be required.

We recommend that you contact RSL Queensland to discuss your circumstances, if you require assistance to provide these documents, or if you have a request to apply scholarship funding to items other than course fees, textbooks or uniforms.

Recipients must have accepted (signed) the current Offer and/or Revised Conditions.

Recipients who have commenced their course, or returned from deferment in the current Funding Period must provide evidence of active enrolment, e.g. screenshot of current units or certificate of enrolment.

RSL Queensland reserves the right to decline payments or require that the Recipient resubmit their payment request if it does not comply with the requirements in Part 7 and this checklist.

 

	Action	Notes
PHASE 1: Preapproval Request from Scholar
1.	Consult your Scholarship Funding Outline for the maximum scholarship funding amount allocated in each funding period.
2.	Review Part 7 Payment or Reimbursement of the Terms and Conditions.
3.	Provide evidence of satisfactory results (at least 50% in each subject) in previous Funding Period, e.g. unofficial transcript.	Not required if scholars have commenced their course in the current Funding Period.
4.	Bank account details for reimbursement. Scholar must evidence the complete and correct bank account details copy of bank statement or other official document containing: Bank Name: Account Name: BSB: Account Number	Scholars are responsible for providing correct bank account details.
5.	Pre-approval request to apply scholarship funding to required textbooks, or required uniform items AND Evidence of required resources, e.g. unit outline including required texts or uniforms, or placement handbook, or similar AND Evidence of expected costs, e.g. screenshot of quote, or screenshot of bookshop costs.	Scholarship funds are unable to be applied to recommended resources or postage costs
6.	Pre-approval request to apply scholarship funding to course fees AND Invoice or statement demonstrating amount due.	Partial payments are permitted
PHASE 2: Preapproval response provided by RSL Queensland
7.	Preapproval will include expected item and amount to be reimbursed and scholar will be invited to provide receipt/s. Scholars may be contacted to provide additional information or documentation.
PHASE 3: Reimbursement request from Scholar
8.	Itemised receipt/s demonstrating payments made.
PHASE 4: Request acknowledged and processed by RSL Queensland
PHASE 5: Reimbursement made and remittance advice provided by RSL Queensland

*If you have not heard from RSL Queensland within 10 business days after submitting a payment request, please contact RSL Queensland at scholarships@rslqld.org or 134 RSL.